Thursday, June 3, 2010

Deployed a Sophisticated Document Management System for world class engineering and construction contracting company

When this large company was looking for an effective enterprise wide document management system to ease regulation compliance and improve collaboration among its employees across locations, we designed and implemented a DMS based on Microsoft Sharepoint Server 2007.

The most important benefits that they were looking for were more effective collaboration among employees, improved compliance to rules and regulations and improved and controlled access to documents.

Cygnet Infotech chose to implement a solution based on Microsoft Office SharePoint Server 2007 equipping the company’s employees with the necessary tools and resources that allowed effective collaboration and compliance with company rules and regulations easily.

The company had presence across multiple locations, the employees constantly produced documents and contracts that were subject to approval processes and input from colleagues spread across locations. The client worked with our IT team to deploy the new document management solution.

By deploying Microsoft Office SharePoint Server 2007 we helped the client to provide advanced document sharing capabilities and a more effective and easily searchable interface to its employees saving time and boosting productivity. The information was stored in a single centralized repository, using the search function to find related material.

The employees could collaborate on documents securely, track changes easily, and include version information. The employees could easily work together on the same documents and share them with other employees without any location hindrance. The solution offered Active Directory based authentication. The solution was accepted readily by the employees due to familiar Microsoft Office 2007 interface.

Workflow Implementation and email notifications allowed automatic routing of documents to relevant stakeholders. Automatic escalation and email notifications ensured task completion and less chaos.

The platform reduced the consulting costs and development time on key projects from months to weeks.

Click here to know more about the solution.

1 comment:

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