Friday, May 28, 2010

Innovative ECM that boosted Collaboration, Document Management as well as Enterprise Search

Our client world class engineering and construction contracting company had setups across multiple locations and faced a need for effective collaboration and information sharing.

The company zeroed in on Cygnet Infotech a Microsoft Gold Certified Partner, to setup an enterprise wide document management system.

We chose Microsoft Office Share point for its collaboration and enterprise search facility to implement this enterprise wide DMS. We worked to best exploit the functionalities of Sharepoint for document publishing, content management capabilities and workflow to design and implement the DMS giving due respect to document management practices already prevalent in the organization. We extended the organization active Directory for roles and rights management across locations. We designed multiple workflows for document approvals leveraging the workflow functionality of Office SharePoint Server 2007

Ease of Use through effective use of enterprise search based on keyword searches( based on metadata properties, content etc) made documents search quick and accurate

The implementation allows the users to collaborate on documents securely among different locations, track changes easily, and include version information. They are also now better equipped to comply with regulations on document retention.

The solution offered benefits that were visible in short span such as increased collaboration among employees, efficient publishing and information sharing, and relevant search results.

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